Subject: Request for Company Letter for Passport Renewal & Proposal for Visa Renewal Timeline
Dear [HR Manager's Name],
I hope you are doing well.
I am in the process of renewing my passport, and since I am applying a year in advance, I require a company letter justifying the early renewal. I would appreciate your assistance in providing this letter at the earliest, as it is required to secure an appointment.
Additionally, I have travel plans from May 1st to May 15th, and I understand that the visa renewal process involves background verification checks. Given this, I would like to propose that the visa renewal process be initiated once I return from my leave on May 15th, if that timeline is feasible. In the meantime, I am happy for any preliminary checks to be conducted while I am away, so the process can proceed smoothly upon my return.
Please let me know if this arrangement works, or if any further details are needed. I appreciate your support and look forward to your guidance on the next steps.
Best regards,
[Your Name]
[Your Employee ID (if applicable)]
[Your Department]
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